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SFD Rules

Under article 9 of the Societies Act (Official Gazette of the Republic of Slovenia No.60/95, 49/98 and 89/99) the General Assembly of the Slovenian Pharmaceutical Society adopted at its meeting, held on May 19th 2007 the following rules (hereinafter referred to as Rules)

ESSENTIAL PROVISIONS

RULES GOVERNING SLOVENIAN PHARMACEUTICAL SOCIETY

Article 1
Slovenian Pharmaceutical Society is a voluntary professional society of pharmaceutical employees, whose members exercise their interests defined by the following Rules in accordance with the existing legislation.

I. NAME AND SEAT OF SOCIETY

Article 2
Name of Society: Slovenian Pharmaceutical Society (hereinafter referred to as Society).
The Society is active in the entire territory of the Republic of Slovenia.
Seat of Society: Ljubljana, Dunajska 184 A.

Article 3
The Society is a legal person, its seal is oval in shape, in the middle there is a logo SFD and the trademark of a serpent, the inscription at the edge of the seal is the full name of the Society.

II. REPRESENTATION OF THE SOCIETY

Article 4
The Society is presented and represented by the President of the Society and in his/her absence, by the Vice President. The acts and documents are signed by the President, Vice President or Secretary General, financial documents are signed by the Secretary General or other members authorized by the Executive Committee of the Society.

Article 5
The activities of the Society and its bodies are based on the principle of public action. The President and the Secretary General are responsible for providing public access to the Society's activities.

Article 6
In order to achieve the set goals the Society is in touch with other professional societies, it can join in with similar Slovenian or international societies or association of societies as a member unless activities run counter the interests of the Republic of Slovenia.

III. PROGRAMMES AND GOALS OF THE SOCIETY

Article 7
Principal activities and goals of the Society:
- linking up professionals from the field of pharmacy and similar professional fields in view of exchanging knowledge and experience, mediating new ideas and improvements in professional, scientific and research activities and education of professional staff.
- participating in training and education of professional staff,
- publishing activities,
- keeping up with new trends in development and informing about novelties in pharmacy,
- acting pursuant to public interest in the field of education, health legislation and health care.

Article 8
The Society performs the duties stated in Article 7 of these Rules via its bodies by :
- organizing professional and social events,
- conducting publishing activities in accordance with the rules in force,
- associating with institutes and institutions, similar associations and societies in the Republic of Slovenia and abroad.

IV. MEMBERSHIP

Article 9
Membership in the Society is open to any pharmaceutical staff or other professionals working in the pharmaceutical or related environments, pharmacy students or 4th grade students of the pharmacy high school. Foreigners can gain membership under the same conditions.

Article 10
Anyone complying with the terms of Paragraph 9 who is not involved in criminal proceedings can apply for the memberships by completing an admission form and presenting it to the Administration of the Society and by signing a declaration that he/she will abide by the rules of the Society and by the system legislation. The members' personal data can be used by the Society exclusively for the statistic evaluation of members. A person becomes a member after remitting the membership fee.
In case of non-compliance with article 9, the decision about the membership is made by the Executive Committee.

Article 11
Members have the right to:
- participate in the Society's activities deriving from the programme of the Society,
- participate in all events organized by the Society and in General Assembly,
- receive the Society's bulletin,
- vote the bodies of the Society and be elected,
- participate in the management of the Society.
Duty of a member is to observe the Rules of the Society, principles of pharmaceutical ethics, decisions of the Society's bodies and to pay the membership fee regularly.

Article 12
Membership is terminated either by the member's withdrawal from the Society, crossing off, exclusion or his/her death.
The Secretariat of the Society keeps the records of the settled membership fees and crosses off the membership list any member who is in arrears with the payment of annual membership fee and did not settle it after two written reprimands.

A member is excluded from the Society by the Arbitration Court of Honour if he/she:
- consciously disregards the Rules of the Society,
- violets the provisions of the Code of Pharmaceutical Ethics,
- contravenes the programmes and goals of the Society,
- has been sentenced by the court for serious civil or legal delict such as criminal offence,
- acts in such a manner as to reduce the public reputation of the Society.

The affected member can appeal against the ruling of the Arbitration Court of Honour at the Executive Committee of the Society, which makes definitive decision terminating the procedure.
Upon termination of the membership the paid membership fee is not returned.

V. FINANCIAL

Article 13
Financial resources: membership fee, registration fee, revenues from public funds, donations and other.
In order to attain the objectives deriving from the programme of the Society, and cannot be financed otherwise, the Society is directly engaged in gainful activities including participation fees for professional events, remittance for professional excursions and social events, promotion activities, sales of professional literature, subscriptions for periodic reviews and other.

Article 14
The surplus of receipts over expenditures gained by direct gainful activities defined in the previous article can be used for attaining the objectives and carrying out the programmes of the Society in accordance with the provisions of Article 7 of these Rules.

Article 15
Conduct of financial and material operations must be in accordance with the rules in force in this field.
The society provides information about the financial and material operations in accordance with the provisions of the Accounting Standard for Societies and informs about that the Executive Committee of the Society. Financial statement is confirmed by the Executive Committee of the Society, its endorsement is based on the opinion of the Monitoring Committee.
Secretary General conducts financial and material operations with due diligence following the Rules on Financial and Material operations where the Society defines the method of keeping and presenting data on conducting financial and material operations which must be in accordance with the Accounting Standards for Societies.
The Society has its current account at NLB Ljubljana No. 02010-0016686585.
Activities such as congresses, conferences of sections and subsidiaries, publishing of individual books etc. are managed and presented by the Society’s Administration through special cost centres. The Administration once yearly informs the organizer of the events and the Executive Committee about the commercial success. Whereas the Society is accountable for its liabilities with its own property its members are not.

VI. INTERNAL ORGANIZATION OF THE SOCIETY

Article 16
The Society performs its principal activities through its bodies in its subsidiaries and sections.

Article 17
Subsidiaries are organized on the territorial principle. They are managed by a president and are represented in the main Society by a member elected into the Executive Committee.

Article 18
Members of the Society can form a section in view of nurturing, enhancing and promoting individual departments of knowledge in scientific and applicable pharmacy and similar disciplines. Individual members are linked into a section by their mutual interests. Sections are managed by a president and are represented in the main Society by a member elected into the Executive Committee.

Article 19
25 members can establish a subsidiary. They must have permanent residence or permanent workplace in the territory where they want to establish a local subsidiary; section can be established by not less than 10 members. The proposal for establishing a subsidiary, substantiated by justification and submitted programme of work and operating activities, is then considered by the Executive Committee which gives its opinion to the General Assembly of the Society. The General Assembly rules on the establishing of a subsidiary or a section.

Article 20
Powers and obligations of subsidiaries and sections are defined in the Rules on Operation of Subsidiaries and sections of the Society which are adopted by the General Assembly of the Society.
Sections and subsidiaries are not a legal person and therefore have to act in accordance with the Rules adopted by the Society.

VII. MANAGEMENT AND SUPERVISION OF THE SOCIETY

Article 21
Bodies of the Society are:
1. General Assembly,
2. Executive Committee,
3. Monitoring Committee,
4. Arbitration Court of Honour,
5. Society Awards Conferring Committee,
6. Editor and editor in chief of periodic publications,
7. Publishing council.

Decisions of bodies of the Society are valid if at least one half of the members are present. The decisions are adopted by the majority vote of the members present at the meeting.

1. General Assembly

Article 22
General Assembly is the highest body of the Society. The Assembly can hold regular sessions or extraordinary sessions. Regular annual session is convened by the Executive Committee of the Society at least once a year. Extraordinary session is convened by the Executive Committee upon a demand of a Monitoring Committee or upon a request of at least 50 % of the Society’s members. The Executive Committee is obliged to convene the extraordinary session of the Assembly within 30 days after having received the demand. If the Executive Committee fails to convene the extraordinary session of the Assembly within this period, the session is convened by the proposer, who has to submit the agenda with appropriate materials. At the extraordinary session the Assembly draws conclusions only on the matter initiating it.
The members of the Society have to be notified about the Assembly at least 14 days prior to the convening of a session.
Representatives of subsidiaries and sections (delegates) elected at the general meetings represent the members of the Society. At the General Assembly one representative (delegate) represents 10 or more members of the Society. A subsidiary cannot be represented by more than one tenth of all Society members.

Article 23
General Assembly has the following competencies:
1. adopts the reports of the Executive and Monitoring Committees,
2. rules on the establishment of sections, subsidiaries and similar activities,
3. confers Society awards,
4. rules on the membership of the Society in the equal or similar associations,
5. adopts annual programme of the Society’s activities, financial plan and the level of membership fee.
6. adopts the Rules of the Society and their amendments and modifications, Criteria for Society Awards, General Rules on the activities of subsidiaries and sections,
7. elects and relieves the President and the bodies of the Society,
8. mandate of the Society’s bodies is 2 years but can be extended for further three times, the mandate of editors and editors in chief as well as editorial boards is unlimited.
9. decides upon dissolution of the Society,
10. decides upon economic and other essential Society’s matters,
11. decides upon other matters related to the goals and programme of the Society.

Article 24
Decisions of the Assembly are presumed to be valid if at least half of the Society members (delegates), who represent at least one third of subsidiaries and sections, are present.
Valid decisions are made by a simple majority of the present delegates. Election of the candidates is done either by public or secret voting if more than one person runs for the function. Minutes of meeting are written and are signed by the president of the acting presidency, recorder and two authenticators.

If the meeting is postponed due to the absence of the quorum, the Executive Committee sets another date within the period of 30 days. At the postponed session the Assembly decides upon the already known agenda. The number of delegates is not important. The decisions adopted by General Assembly at the postponed session are valid provided that not less than 10 delegates are present.
The decisions of the Assembly are published in the Society Bulletin.

2. Executive Committee

Article 25
Executive Committee (EC) is the executive body of the Assembly.
Executive Committee consists of a president of the Society and one representative of a subsidiary or a section. The President of the Society is also the president of the EC.
The vice president of the Society is elected at the first meeting of the Executive Committee from its members.

Article 26
The president of the Society convenes the meetings of the Executive Committee when necessary, yet not less than 4 times a year.
The quorum is present if at least half of the members are present at the meeting and the decisions are valid if adopted by the majority of the present members. Minutes of meeting are written and signed by the President and Secretary General. The president of the Monitoring Committee and presidents of subsidiaries who are not members of the Executive Committee may be present at the meetings, but have no voting rights.

Article 27
Executive Committee:
1. ensures the implementation of the Assembly’s decisions, execution of the annual plan and other set duties of the Society,
2. monitors financial operations and decides upon major economic affairs,
3. reviews and approves a business report which must be drafted in accordance with the provisions of the Accounting Standard for Societies,
4. draws up financial plan and action plan,
5. prepares a draft of the Society Rules and the Rules Governing Society Awards and adopts other Society acts,
6. proposes the amount of the membership and registration fee and distribution of membership fee to the subsidiaries and sections,
7. sets the price of publications, subscriptions, participation fees, royalties,
8. gives consent to withdraw payments from the Society’s current account which exceed the amount decided upon and have not been planned in advance,
9. appoints members of the editorial boards of periodic publications, and the members of commissions to perform individual activities of the Society. Duties of the commissions, number of their members and their president are determined by the Executive Committee. Membership in commissions is open to Society members, only. They are responsible to the Executive Committee. Exceptionally, the Society can invite external partners to help working in a commission.
10. proposes discharge of the Society bodies and discharges commissions and working bodies,
11. reviews and approves reports of: publishing council, editorial boards, Arbitration Court of Honour, Society Awards Conferring Committee, all commissions, boards of the Society as well as subsidiaries and sections,
12. adopts decisions concerning employment relationships of the employees,
13. reports to the Assembly about the operation of the Society,
14. implements the programme adopted by the Assembly,
15. delegates direct performance of gainful activities with Society’s assets to other parties on the basis of a lease agreement or a similar agreement.

Article 28
The Society and Executive Committee are represented by the President. The president:
- convenes and chairs the meetings of the Executive Committee,
- ensures implementation of the working plan and decisions of the Society’s bodies,
- is responsible for legitimate performance of the Society,
- monitors the work of the Administration of the Society ,
- orders unplanned withdrawals from the Society current account up to the amount determined by the Executive Committee of the Society,
- reports to the General Assembly of the Society,
- in case of functional incapacity of a Society official, the president appoints his/her substitute in accordance with the Executive Committee.
- the president is obliged to convene a meeting of the Executive Committee upon a demand of at least 5 members of this Committee within a period of 15 days following the request for convening the meeting. The proposer must submit a justified proposal of the agenda. If the president does not convene the meeting in the foreseen period of time, the proposer himself/herself convenes it.

3. Monitoring Committee

Article 29
Monitoring committee consists of three members. The members elect a president. The president convenes the meeting of the Monitoring Committee not less than 5 days before the submission of financial statements. Members of the Monitoring Committee cannot be the members of the Executive Committee.

Article 30
Monitoring Committee evaluates and supervises implementation of the Assembly’s decisions and implementation of the plan of work, performance of Society’s bodies and its employees, financial and material operations and enforcement of essential provisions as well as other general provisions of the Society. It reports annually to the General Assembly.

4. Arbitration Court of Honour

Article 31
Arbitration Court of Honour consists of three members. The members of the court cannot be members of the Executive Committee of the Society at the same time. Arbitration Court of Honour decides upon ethical and legal misdemeanour of the Society members. Initiation of proceedings is proposed by subsidiary or a section panels.

Article 32
Arbitration Court of Honour issues a warning or excludes the member from the Society on the basis of a substantiated evidence. The affected member can appeal against the ruling of the Arbitration Court of Honour at the Executive Committee of the Society, which makes definitive decision terminating the procedure.

5. Society Awards Conferring Committee

Article 33
Society Awards Conferring Committee consists of 7 members, appointed by the General Assembly for the period of two years and can be further elected three times. Society Awards Conferring Committee is chaired by a president elected among from its members at their first meeting. The president represents the Committee, convenes meetings, reports to the Executive Committee of the Society and to the General Assembly about the decisions of the Committee.
Society Awards Conferring Committee can be chaired only by a member who has already been awarded. Other members must have at least a 10 year period of employment when they have already established themselves in the pharmaceutical profession and have also been actively cooperating with the principal Society and operate in various fields of pharmacy.

Article 34
Society Awards Conferring Committee publishes a call for projects and considers proposals for conferring society awards in compliance with the Procedural Manual of the Committee.
Society Awards Conferring Committee also proposes the nominees for awards conferred by other domestic or foreign organizations.

Article 35 – Article 46
Provisions of publishing activities of the Slovenian Pharmaceutical Society

IX. SOCIETY ADMINISTRATION

Article 47
Administration has been established In order to perform administrative and accounting activities, technical and similar activities within the scope of Society’s operations.
Administration consists of:
- Secretary General,
- technical editor of periodical publications,
- administrative officer and
- accountant.

Article 48
General Assembly of the Society commits the appropriations provided for the salaries of the employees in the annual budget.

Article 49
Society Administration performs activities in the following spheres:
1. administrative,
2. administrative and accounting,
3. editorial and publishing.
Administration keeps the accounts, cash register, register and documentation on its activities, performs professional work, carries out technical activities for printing the publications, publishing and distribution of publications, performs administrative and technical activities for the Society’s bodies and other temporary works as stated in the adopted plan of activities, budget and in the decisions of the Society bodies.

Article 50
Secretary General of the Society manages and organizes the administration activities. He/she is responsible to the Executive Committee of the Society.

Article 51
The employees enter into labour contract with the Society. Their rights and duties are determined in the contract which must be in compliance with the provisions of the Rules on the Activities and Organization of the Society.

X. SOCIETY AWARDS

Article 52
Society awards are: Minařik decoration and Minařik award and a honorary member award.
Awards are conferred in compliance with the Rules on Conferring Society Awards.

XI. FINAL PROVISIONS

Article 53
The society ceases to exist upon the decision of the General Assembly adopted by not less than a two-thirds majority or in case of the number of members falling under 10 or by operation of law.
In case of dissolution of the society, its assets pass over to a newly established society with similar programme. If no such society exists, the assets pass over to a local community.
Budgetary resources are returned to the budget.

Article 54
The General Assembly of the Society interprets these Rules and gives obligatory explanation.

Article 55
The day these Rules come in force, the Rules of the Slovenian Pharmaceutical Society adopted at the General Assembly on May 17th 2003 in Portorož cease to be valid.

Article 56
The present Rules will come into force when adopted by the General Assembly.


Jelka Dolinar Gašper Marc
Secretary General President

Ljubljana, May 19th, 2007
na vrh strani